Make Your Life Easier; Let your Website Work For You (part 1)

Easy StreetYour website should be an extension of your organization. It should not be viewed as an additional task to your work week. However, one of the most common complaints I hear from people is…

“I don’t have time to keep up with our website.”

Many people feel like they have so many things on their “To Do” list in life, updating their website is just another stress in their life. However, it doesn’t need to be like this.

Often, the reason that people get stressed out about updating their website is that they don’t know what it takes to keep it up to date. They also feel like they have to do everything themselves.

Below are five steps to take to eliminate the stress of a website from your life

  1. Create a plan: Write up with a simple plan about what information needs to be updated on the website and how often it needs to be done. Start with something simple. You can become more detailed and modify the plan after you establish the initial plan.
  2. Delegate: If you don’t have time to update the website yourself, find someone to update the website for you. This can be a volunteer, part time administrative assistant, or even the web company who built your website for you.
  3. Set expectations: When you delegate this task, make sure you clearly set the expectations as to how often the site will be updated. Also, have the person making the updates check their own work.
  4. Check their work: Even though they will be checking their own work, it is important for you to check their work to ensure it is being done properly. When you first start, you may need to check every aspect of their work. Make sure the spelling is correct, the images look good, and the text is formatted properly. After the first few times, you can probably do a spot check on their work. Once they have been doing it for a while, you may not need to check their work at all.
  5. Document the process: If the process is being done by a volunteer or someone within your organization, ask them to document what they do to update the website. This means typing every step in the process so if someone else needed to take over the task for them, the new person could read the documentation and update the website without having any questions. I will talk about this more in detail in next week.

Re-evaluate the plan: Once the system is established and is running smoothly, reevaluate the plan that you initially created. See if there are steps that are no longer needed or some items that need to be added. Before you create the initial plan, I suggest setting a calendar reminder for yourself for 3 months later to do this evaluation.

If you implement these five steps, your website will always be kept up to date and it will not be a source of stress in your life.

So what do you think of this plan? Are there any other suggestions you have? I challenge you to implement this and contact me in 3 months to tell me how things are going.

Mark Steinbrueck is President and Co-founder of OurChurch.Com. He is a member of Generations Christian Church, a husband and father of 3. He is a huge Cardinals baseball fan and bleeds Garnet and Gold. Find on Google+.

5 Responses to “Make Your Life Easier; Let your Website Work For You (part 1)”

  1. Aubrey Blankenship Jun 18, 2014 at 5:46 pm

    Thanks for the article Mark! A great way to get some help is to go through a local high school or community college to find someone looking to do a part-time internship. It gives them valuable work experience that they may not yet have and gives you some of the assistance you need. Of course getting help from someone with limited experience makes it all the more important to keep in mind your step #4 – Check their work. However, if they do a good job there might be an opportunity for both of you for a long-term relationship. Appreciate the article! ~Aubrey

  2. The most neglected tips of your list is the one on delegation; if only all of those depicted here will delegate for ever to the right person; the unemployment rate will decrease quickly :)

  3. share your article is very useful for me.

  4. just so happens that I 'm looking for an article similar to this that you created .
    very useful for me | thanks
    may god always be with you :)